Executive Secretary

Executive Secretary

Location: Lahore, Pakistan
Department: Executive Office

Job Overview

We are seeking a highly organized and professional Executive Secretary to provide administrative support to senior executives. The ideal candidate will manage daily schedules, coordinate meetings, handle correspondence, and ensure smooth operation of the executive office.

Key Responsibilities

• Administrative Support: Provide comprehensive support to senior executives, including managing schedules, arranging meetings, and preparing documentation.
• Communication Management: Handle internal and external communications, including emails, phone calls, and correspondence, ensuring timely responses.
• Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Plan and manage travel itineraries, bookings, and accommodations for executives.
• Document Management: Maintain and organize confidential files, reports, and records.
• Liaison Role: Act as a point of contact between executives, staff, and external stakeholders, ensuring smooth communication and information flow.
• Project Support: Assist in managing special projects and initiatives as required by the executive team.
• Office Management: Ensure the executive office operates efficiently, managing supplies and office equipment.

Requirements

• Education: Bachelor’s degree in Business Administration or a related field.
• Experience: 3+ years of experience in an executive support role, preferably within an FMCG or corporate environment.
• Skills: Excellent communication, organizational, and multitasking skills, with proficiency in MS Office and administrative software.
• Other: High level of professionalism, discretion, and confidentiality in handling sensitive information.

Preferred

• Experience supporting C-level executives and managing complex schedules.

Salary

Competitive, based on qualifications and experience.