Job Overview

Job Title: Executive Secretary

Job Summary:

The Executive Secretary provides high-level support to senior management in planning, coordinating, and overseeing business operations. The role ensures that strategic goals are effectively translated into operational plans, and that daily activities are aligned with the organization’s vision and objectives.

Key Responsibilities:

1. Strategic Support & Planning
• Assist senior leadership in developing and implementing organizational strategies, policies, and procedures.
• Monitor progress of business objectives and provide regular performance updates.
2. Operational Management
• Oversee day-to-day administrative and operational functions of the organization.
• Ensure smooth communication and coordination between departments.
• Manage special projects and initiatives as directed by leadership.
3. Governance & Compliance
• Ensure compliance with internal policies and external regulations.
• Prepare and review reports, presentations, and documentation for board/management meetings.
4. Team Leadership & Coordination
• Supervise and guide staff in achieving departmental objectives.
• Foster a collaborative and high-performance work culture.
5. Stakeholder Management
• Act as a point of contact for internal and external stakeholders.
• Maintain relationships with partners, vendors, and regulatory bodies.
6. Decision Support
• Provide data-driven insights and recommendations to support decision-making.
• Analyze operational and financial reports to identify improvement opportunities.

Qualifications & Skills:

• Bachelor’s or Master’s degree in Business Administration, Management, or related field.
• Proven experience in executive management, operations, or strategy roles.
• Strong leadership, communication, and interpersonal skills.
• Ability to manage multiple priorities under pressure.
• Analytical and problem-solving mindset.
• Proficiency in MS Office Suite and business management tools.

Personal Attributes:

• High integrity and professionalism.
• Strong organizational and multitasking skills.
• Ability to work independently and collaboratively.
• Adaptability and strategic thinking.